Submit an expense

Submit an expense

Submit an expense you have paid for on behalf of the syndicate. Once approved, it becomes a credit on your member balance.

Before you start

• Any member of the syndicate can submit an expense.
• Attach a receipt photo if you can — admins see it when reviewing.
• Amounts are entered without VAT (unless your syndicate’s convention is different).

Steps

1. Open the syndicate.
2. Go to Submit expense. Route: /syndicates/:syndicateId/expenses/new.
3. Enter the Amount (for example, 85.50).
4. Enter a Description — what the expense was for (for example, Fuel receipt — 50 litres avgas).
5. Pick a Category:
   • Fuel
   • Oil
   • Cleaning
   • Hangarage
   • Maintenance
   • Supplies
   • Other
6. Set the Expense Date — the day you paid.
7. Tap Attach Receipt to add a photo. A thumbnail appears with Receipt attached; use the remove icon to clear it.
8. Tap Submit Expense.

You see Expense submitted for review. The expense appears in the admin’s pending-expenses queue.

If it goes wrong

• “Amount is required” / “Enter a valid number” — amount must be a positive number.
• “Description is required” — enter at least one character.
• “Select a category” — pick one of the listed categories.
• “Failed to upload receipt” — retry; the form stays open with your other values preserved.

See also

• Transaction types — how an approved expense becomes a credit
• Member balance — where your approved expense lands
• Approve an expense — the admin’s next step