Document types
What it is
Section titled “What it is”Every document in Syndik8 carries a document type: a label that says what the document is, not who owns it. Types drive the upload form’s dropdown, the section ordering on the library, and which expiry-reminder rules apply.
Types are grouped by which owner they can attach to: an asset, the syndicate as a whole, or an individual pilot. Most types are asset-level, a few are syndicate-level, one (hangar lease) can sit on either, and two are pilot-level.
Who can use it
Section titled “Who can use it”- Members: see every type that exists in the syndicate library, plus their own two pilot types.
- Admins: choose the type at upload time from a dropdown filtered to the owner you picked.
Where to find it
Section titled “Where to find it”Types appear on the document row in the library, in the upload form’s Type dropdown, and in the document viewer’s header.
Asset-level types
Section titled “Asset-level types”Documents that attach to a specific asset.
| Type | What it is | Typical expiry |
|---|---|---|
| Insurance | The asset’s hull and liability insurance schedule. | Annual |
| ARC | UK CAA Airworthiness Review Certificate. | Annual |
| CofA | Certificate of Airworthiness. | Indefinite (re-issued only on type change) |
| CofR | Certificate of Registration. | Indefinite |
| Radio licence | OFCOM Aircraft Radio Licence. | Annual |
| Noise certificate | Noise Certificate. | Indefinite |
| Mode S check | Most recent biennial Mode S transponder check. | Two years |
| ELT registration | Emergency Locator Transmitter registration / battery record. | Battery-life-dependent |
| Weight and balance | Current weight and balance schedule. | Indefinite (re-issued on modification) |
| POH | Pilot’s Operating Handbook. | Indefinite |
| Other (asset) | Anything else: maintenance log scans, modification approvals, hangar agreements specific to one asset. | Optional |
Syndicate-level types
Section titled “Syndicate-level types”Documents that apply to the syndicate as a whole and to every asset in it.
| Type | What it is | Typical expiry |
|---|---|---|
| Syndicate agreement | The constitution your members signed. | Indefinite |
| House rules | The day-to-day operating rules: fuel policy, hangar etiquette, currency requirements. | Indefinite |
| Bank mandate | The mandate authorising drawing from the syndicate account. | Indefinite (re-issued on signatory change) |
| Other (syndicate) | Anything else: insurance broker correspondence, supplier contracts, AGM minutes. | Optional |
Either-owner types
Section titled “Either-owner types”| Type | What it is | When it sits where |
|---|---|---|
| Hangar lease | The lease for the hangar an asset lives in. | Usually syndicate-level (the whole group rents one hangar); sits on an asset only when one member owns the lease and sublets to the syndicate. |
Pilot-level types
Section titled “Pilot-level types”Documents that belong to an individual pilot. Stored on the pilot’s My documents screen. Never appear in any syndicate library. See Pilot documents.
| Type | What it is | Expiry behaviour |
|---|---|---|
| Medical | UK CAA / EASA pilot medical certificate. | Always carries an expiry. Reminders fire at 60, 30, and 7 days before expiry. |
| Licence | Part-FCL pilot licence. | Never carries an expiry. Part-FCL licences are indefinite; the ratings on them expire but Syndik8 does not model ratings. |
Behaviour rules
Section titled “Behaviour rules”- The dropdown is filtered by owner. Picking asset as the owner on the upload form shows only asset-level types plus hangar lease. Picking syndicate shows only syndicate-level types plus hangar lease. The pilot upload screen never offers a dropdown; the type is pre-selected.
- Expiry is optional, except for medicals. Every other type accepts a blank expiry. Medicals require an expiry and the upload form blocks submission without one.
- Type can be changed on replace. When you re-upload to replace a document’s file, you can also change the Type and Title on the same form. Replacing creates a new record atomically and removes the old; there is no version history. See Replace a document.
- Other is the escape hatch. Use Other (asset) or Other (syndicate) for anything outside the named list. Most syndicates accumulate a handful of Other documents over time; there is no penalty for using it.
Wonder why pilot licences don’t carry an expiry? See Pilot documents.