Admin pilot-doc attention view

What it is

The attention chip is the small, four-field row that appears next to each active member on a syndicate’s Members tab. It shows admins whether the member has uploaded their medical and licence, and when the medical expires. It is the only thing admins ever see about a member’s pilot documents.

The view is a passive dashboard. It is not a push notification, it is not a gate on any action the member takes, and it does not give admins any link to the file itself.

Who can use it

Admins of the syndicate the member belongs to.
Other members cannot see other members’ attention chips. The view is admin-only.

Where to find it

In the app, open the syndicate and tap Members on the dashboard. Each active member’s row carries the attention chip in its documents column.

The chip is also embedded in some downstream views (e.g. when an admin opens a member’s profile from the Members tab).

What the chip shows

The chip carries four pieces of information about the member, and nothing else:

Whether the member has a current medical on file.
The medical’s expiry date, if there is one on file.
Whether the member has a pilot licence on file.
The date the licence was uploaded, if there is one on file.

Visually the chip renders as one of three states for each of medical and licence: None, On file (expiry / added), or Expired (medical only).

What the chip does not show

The attention chip never includes, and the app never displays:

The certificate file (PDF / image).
The document title.
Any link to the file.
The medical class (Class 1, Class 2, LAPL, PMD).
Any limitations recorded on the certificate.
Clinical commentary, medical examiner identity, or date of birth.

An admin who clicks on the chip lands on the member’s profile, not on the file. There is no admin route to the file at all.

Behaviour rules

Admin-only, server-enforced. Only admins of the syndicate can read the chip. The check happens on the server, not just in the app; a non-admin who tries to fetch the data through any other means is refused with an error. The app hides the chip from non-admins as a convenience.
The chip updates as the member changes their documents. The summary refreshes when the admin opens the screen, and again immediately after any upload or deletion of a pilot document.
Withdrawing consent flips the chip back to None for medical. Withdrawal deletes the medical and clears the consent record; the chip returns to its empty state. The licence (if any) is unaffected.
A pilot in multiple syndicates is shown in each. The same medical-on-file fact is visible to admins of every syndicate the pilot is in. Joining a new syndicate makes the chip visible to that syndicate’s admins from day one. Leaving a syndicate makes the chip stop being visible to that syndicate’s admins from the day they’re removed.
No notification. Admins do not receive a push or email when a member’s medical changes state. The chip is passive; admins look when they want to know. The member, however, gets a renewal reminder.

Why admins see expiry but not the certificate is explained in Who sees what pilot documents.