Asset rates screen

What it is

The Asset rates screen is the central place to configure how a syndicate charges for usage. It covers the asset’s usage rate (“wet rate” in aviation), the shortfall rate (“dry rate”), weekday and weekend minimum usage, event fees (landing, touch-and-go), and (for single-asset syndicates with more than one billing tier) the per-scheme rate overrides.

Usage capture (which time measures the log records, which one it bills on, taxi minutes, the per-measure labels) is configured separately, on the Usage capture screen. This screen owns only the money.

The section labels on this screen change depending on whether the syndicate has one asset or more than one. Single-asset syndicates see plain labels (“Billing”, “Minimum Usage”, “Home airfield fees”). Multi-asset syndicates see the same fields under “Default” labels (“Default Billing”, and so on), because those values act as defaults that each asset can override on its own billing screen.

Who can use it

Admin (including treasurer admins): can view and change every field.
Members: do not see this screen. They see the resulting rates on the usage-log estimate and on their statement.

Where to find it

In the app:

Open the syndicate.
Go to the Admin tab.
Under Money, tap Asset rates.

On a multi-asset syndicate, per-asset overrides live on each asset’s own billing screen. See Default and per-asset settings.

Fields / options

The screen is divided into four sections. All labels below are shown in the single-asset form; the multi-asset label (in italics) is the same field with the “Default ” prefix.

Billing · Default Billing

Field	Notes
Usage rate	The base rate per usage unit (e.g. per flying hour). The full operating cost. Required. Shown with the syndicate’s currency symbol.
Shortfall rate	The rate applied to the difference between expected minimum usage and actual usage. Usually lower than the usage rate. Required.

Minimum Usage · Default Minimum Usage

Field	Notes
Weekday minimum	Expected usage units per weekday in a booking. Zero disables weekday shortfall.
Weekend minimum	Expected usage units per weekend day in a booking. Zero disables weekend shortfall.

Home airfield fees · Default home airfield fees

Field	Notes
Landing fee (per landing)	Per-event rate added per counted landing on the usage log.
Touch & Go fee (per circuit)	Per-event rate added per counted touch-and-go.

Other event types (lock passages, for example) can be configured on the asset’s billing config. See Asset billing config.

For aircraft, event fees are home-airfield fees: they are charged only when the flight’s arrival matches the asset’s home airfield. An away arrival, or no home airfield set, means no event fees for that log.

Usage capture

Which time measures the log records, which one the usage rate bills on, the taxi-minutes prefill, and the per-measure labels are configured on the separate Usage capture screen (Admin → Usage capture). The usage-capture redesign decoupled capture from money, so it no longer lives here.

Per-Scheme Rates (more than one tier)

The Per-Scheme Rates section only appears once the syndicate has more than one billing tier. Every syndicate starts with just the default Member tier, so by default there is nothing to vary per scheme: the usage rate and event fees above are the rate everyone pays, and no per-scheme section is shown. Add a second tier on the Rate schemes screen and the section appears.

When it does appear, the rates above are framed as the default tier’s rate; other tiers adjust from it. For single-asset syndicates the per-scheme table is shown directly on this screen and lets you set each tier’s rate for the single asset. For multi-asset syndicates the section is replaced with a note: per-scheme rates are configured on each asset’s own billing screen, because schemes can have different rates on different assets.

Each per-scheme row carries a tag showing where its rate came from: from default (the tier pays the default rate), from modifier (the tier’s scheme modifier produced it), or overridden (an explicit per-asset rate is pinned for that tier). Event-fee rows show from default or overridden.

See Member rates (billing schemes) for how scheme modifiers combine with the base rate.

Behaviour rules

Section labels track asset count. The Asset rates screen relabels its section headers based on how many assets the syndicate has. Single-asset → plain labels. Multi-asset → “Default …” labels.
All billing fields live as syndicate defaults. Per-asset overrides exist only in multi-asset mode and are configured on each asset’s own billing screen.
Save merges editable fields into the existing defaults. Unedited fields (for example, currency, which is set on Payments & Schemes) are preserved rather than wiped. The form handles this for you; there is no global save that clobbers other screens.
The snapshot rule applies to every charge. When a usage log is saved, the resolved rates at that moment are stored on the log. Later changes to the syndicate default or per-asset override do not back-date prior bookings’ charges. See Finalisation rules.
Currency is shown as a symbol throughout the screen. It is set on Payments & Schemes, not here. See Payments & Schemes.
Minimum usage only applies to non-maintenance bookings. Maintenance bookings never carry a shortfall charge regardless of the configured minimums.

Learn

If you’re new to this screen, work through a tutorial end-to-end before consulting the reference:

Set up your first syndicate (admin): takes a fresh account through to a syndicate with one aircraft and a configured usage rate.
Finalise your first month (treasurer/admin): once rates are set, this tutorial walks the end-of-month flow that consumes them.