Privacy & Visibility screen
What it is
Section titled “What it is”The Privacy & Visibility screen is where admins configure what members can see about each other within a syndicate. Three settings live here: whether member names appear on other people’s calendar bookings, which roles can see the financial detail of other members’ usage logs, and whether usage photos are visible across the whole syndicate or only to the uploader plus admins.
All three settings apply syndicate-wide. There is no per-member override.
Who can use it
Section titled “Who can use it”- Admin: can change every setting on this screen.
- Members: do not see the screen. They experience the effects on the calendar, in the usage log list, and in the photo viewer.
Where to find it
Section titled “Where to find it”In the app:
- Open the syndicate.
- Open the Admin tab, then tap Privacy & visibility in the Syndicate section.
Route: /syndicates/:syndicateId/settings/privacy (still resolves as a deep link).
Fields / options
Section titled “Fields / options”| Field | Default | Notes |
|---|---|---|
| Show member names on bookings | On | Toggle. When off, other members’ bookings on the calendar show as “Busy”. Your own bookings always show your name. See Show member names on bookings. |
| Usage log visibility | All Members | Dropdown. Controls who can see the financial detail (charge, shortfall, rate) on other members’ usage logs. Values: All Members, Admins Only. The log itself, the hours, and the landings stay visible to everyone; only the money is hidden from members who are not permitted to see it. |
| Share usage photos with all members | Off | Toggle. When on, every member can view the Hobbs / tacho photo on any usage log. When off, only the uploader and admins can view photos on logs they did not author. Saves immediately on change; no Save button required. See Usage photo privacy. |
Behaviour rules
Section titled “Behaviour rules”- Show member names controls who can see who booked. When the toggle is off, members who are not permitted to see who booked cannot see the booker’s identity. The booking still appears on the calendar as “Busy” so the slot is visible for scheduling. Your own bookings always show your name, and admins always see who booked. See Show member names on bookings.
- Usage log visibility controls who can see the money. When the setting restricts the financial detail, members who are not permitted cannot see the charge and rate figures on another member’s usage log. The log itself, the hours, and the landings stay visible to everyone, so scheduling and maintenance are unaffected. A member viewing their own log always sees the full detail, and admins always see everything.
- A setting change takes effect on each member’s next sync. When an admin changes a setting, members’ devices pick up the change on their next sync. Members who are permitted to see the detail (its owner, admins, or everyone when the setting is open) continue to see it; members who are not permitted no longer see it in the app.
- Share usage photos saves immediately. The other two fields require tapping the Save button. If the syndicate has not yet loaded when you open the screen, the photo-sharing toggle is still interactive but waits for the initial load before persisting.
- Personal ICS feed is not affected by any of these toggles. Your feed contains your own bookings plus your syndicates’ shared events (AGMs, fly-ins) by default, unless you turn events off.
See also
Section titled “See also”- Show member names on bookings: how the calendar renders the toggle’s effect.
- Usage photo privacy: how the photo toggle interacts with role-based access.
- Role capability matrix: the complete who-can-see-what table.